We at Tudor Employment are proud to be recruiting for a temporary to permanent Personal Assistant on behalf of our client in the education sector, based in Walsall (WS1).

You will be an integral part of the team that provides support to senior members of the Faculty of Education, Health and Wellbeing and must have the credibility to deal effectively with staff at a senior level both within the University and in external partner organisations.

The successful applicant will be able to demonstrate administrative experience commensurate with the position, and will have high level communication skills, both written and oral.

Are you the right person for this role? Desirably, the Personal Assistant will:

• Possess two years administrative experience
• Demonstrate previous experience as a personal/project assistant
• Have excellent verbal and written communication skills
• Be proficient in the application of IT, and embrace technological change

What will I be doing? Day to day duties of the Personal Assistant role are:

• Providing effective assistance to members of Faculty Executive, including organising and managing their workloads, dealing with matters on their behalf where possible, delegating matters on their behalf where appropriate and prioritising issues as they arise
• Evaluating matters raised with members of Faculty Executive (e.g. email or telephone), determining what action is required, taking necessary action and reporting progress
• Maintaining an electronic diary for members of Faculty Executive
• Ensuring that during the absence of members of Faculty Executive, all necessary and appropriate decisions are taken and matters progressed appropriately
• Maintaining records in appropriate formats and filing for retrieval as necessary
• Ensuring that members of Faculty Executive are appropriately prepared for forthcoming meetings/conferences/external visits with the relevant papers, background information, etc.
• Providing administrative support for committees, negotiating agendas, writing minutes and ensuring all necessary follow-up actions are carried out
• Updating the internal and external webpages for the Faculty Executive
• Making arrangements for travel, accommodation, itineraries, both national and international, and the compilation of relevant expense claims
• Organising meetings, including room bookings, refreshments, AV needs, attendance of invitees etc. Welcoming and looking after visitors
• Assisting at University events, ceremonies and functions as required
• Processing orders ad hoc, as required
• Responsible for Faculty social media accounts, daily postings & updates
• Supporting/assisting new members of exec team to ensure they have all resources they need prior to start date
• Organising events within the faculty ie; conferences, away days, staff/student drop-in sessions.
• Taking charge and maintaining records of annual leave requests on behalf of your Faculty executive
• Reviewing Faculty executive emails and ensuring queries that you can assist with are dealt with as quickly as possible, information that can be cascaded is shared with relevant members of the exec team & redirecting queries to relevant members of staff/team
• Update MS Teams channels on a monthly basis to ensure all new starters have been added to the relevant channels
• Such other duties and responsibilities as may be required within the level of the post

What are the hours of work?

The Personal Assistant would be expected to work full-time, Monday to Friday between the hours of 9AM and 5PM. This is an office-based role, with the expectation to work from the office in Walsall (WS1).

What is the rate of pay?

The Personal Assistant will be paid between £10.96 and £11.54 per hour, dependant on experience.

How do I apply?

Forward a copy of your CV to commercial@tudoremployment.co.uk, citing TEAWOLPRA/16.

Alternatively, for more information please call 01922 725445 and speak to Naomi (extension 1013) or a member of the commercial team.

#TeamTudor hope to hear from you soon.