Job Description
Role Overview:
In a Nutshell…
We have a fantastic opportunity for a Build Secretary to join our team within Vistry Housebuilding Western, at our Clifton, Bristol office. As our Build Secretary you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments. This is an interesting and varied role so flexibility and patience are key.
We are pleased to say, this role can accommodate agile working arrangements.
This is a Fixed Term Contract for 12 months covering Maternity Leave.
Let’s cut to the chase, what’s in it for you…
- Competitive basic salary and annual bonus
- Agile working arrangements possible for this role
- 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
- Private Healthcare
- Company contributory pension scheme
- Life assurance – 4 x your annual salary
- Sharesave scheme
- Cycle to work scheme – up to £3000
- Support with a professional membership
- Denplan, GymFlex and many more…
In return, what we would like from you…
- Behave in line with our company values – Integrity, Caring and Quality
- Educated to GCSE standard or equivalent in Maths and English
- Experience of working in an office environment
- Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
- Excellent numeric and literacy skills
- Able to work with a high degree of accuracy.
- Excellent organizational skills
- Ability to communicate with colleagues of varying seniority.
- Be able to work well as part of a team and able to use own initiative when required.
- Professional, with a positive outlook
- Able to prioritise workload to meet deadlines
- Willingness to learn and develop skills and knowledge
- A commitment to work as required to meet the needs of the business
Desirable –
- BTEC diploma or certificate in administration
- Use of COINs database
More about the Build Secretary role…
- Support the Regional Build Director by co-ordinating and producing letters, reports, memos as required using Microsoft Office packages.
- Weekly data input into COINs database
- Creating and editing development build programmes on COINs
- Process and deal with invoices, accordingly, ensuring they are paid within a timely manner.
- Creating vacancies on the recruitment portal, managing applicants and new starter paperwork/IT requirements.
- Identify any issues from site personnel and raise with the Regional Build Director
- Provide administrative support to all site-based personnel to ensure the smooth running of the developments.
- Support the site teams with simple IT issues and queries including mobile phone related queries.
- Order PPE, workwear, and stationery items
- Arrange and support meetings and events, and arrange accommodation as required.
- Assist the Regional Build Director in producing the monthly health and safety reports and board reports.
- Maintain an accurate and efficient filing and archive system
- Assist with administering sickness and holiday absence and report to the Payroll department as required whilst maintaining department holiday calendar.
- Arrange and support training courses for the department against the training plan and update training records.
- Assist the Build Administrator with logging of customer defects and updating when required.
- Occasional cover for reception duties including answering the telephone.
- Be familiar with the Company’s health, safety and environmental policy
Inclusion and diversity are paramount to us here at Vistry Group – we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us – we will always be happy to help.
#LI-Hybrid