Job Description
What's involved with this role:
Temporary Business Support Officer/Administrator - Admin and Clerical
Reference no: WECA 5228131
Pay Rate: Up to £16.00 per hour PAYE depending on experience
This opening assignment is for 3 months.
Hybrid working arrangements - Bristol based.
You will be working as part of a small team at the centre of the organisation and is responsible for providing all administrative support to the organisation.
The role of a business support officer is varied and includes providing administrative support to teams throughout the organisation, managing telephone enquiries from the public and meeting visitors. Key responsibilities:-
- Setting up and supporting a variety of meetings and conference calls with both internal and external attendees, recording actions and ensuring these are followed up
- Organising travel and general administration
- Supporting stakeholder briefings and events, booking venues, organising invitations
- Acting as first point of contact for public enquiries, ensuring these are logged and responded to within agreed timeframes
- Provide project officer support to specific projects supporting the set-up of the West of England Combined Authority, including office systems, HR and IT projects
- To undertake such other duties and responsibilities as may be determined from time to time by the Workplace Support Manager in consultation with the post holder
“Role Requirements” – to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:
- Educated to degree level or equivalent
- Infrastructure experience would be advantageous
- Experience of providing committee support or similar in a relevant public or private sector organisation
- Experience of managing Director/CEO diaries
- Experience of providing administrative support in a dynamic and complex organisation
- Experience of managing public enquiries by phone and ema
- Experience of administration in a complex political environment or similar
- Experience of managing public enquiries by phone and email
- Excellent written and oral communications skills with ability to create reports and presentations to a high standard
- Capable of planning and prioritising workload to meet deadlines
- Able to work as part of a team and build relationships with colleagues in partner organisations
- Focus on excellent customer service
- Appreciation of the importance of discretion and confidentiality
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.
If you have previously applied to one of our vacancies and have already sent the required supporting documentation to us, please make this clear when you re-apply as this will help speed up your application.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
- Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.
Other preferable/desirable details to include on your CV, if applicable:
- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.
JE If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via jobs@tclrec.com but please quote both the job reference and job title exactly as they appear below:
Job Ref: WECA 5228131
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates. We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed. Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.