Job Description
Purpose:
To provide an executive assistant service ensuring first-class administrative standards, effective time management and a very high level of confidentiality. All duties must be performed to a first-class standard whilst ensuring decisions made in respect of constantly conflicting priorities are done using a high level of initiative and judgement.
The Role:
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Work closely with the FLT to support all aspects of their daily routine.
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Comprehensive diary management, including scheduling meetings, work and personal appointments, speaking engagements and travel. Exercise discretion in committing time and evaluating needs.
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Serve as a liaison between the FLT, club colleagues & stakeholders and external parties. This includes receiving and making calls on behalf of the FLT, answering a variety of questions with tact & diplomacy, taking messages, and directing calls for resolution.
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Inbox management including triaging of emails and responding on behalf of the FLT where appropriate.
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Quickly building business area knowledge to be able to provide a view on prioritisation for the FLT, redirecting matters to other colleagues or handling personally where appropriate
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Keep the FLT advised of time-sensitive and priority issues, ensuring appropriate follow up.
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Assist with the development of presentations for internal and external audiences, including completing research and composing summary information.
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Project management on behalf of FLT and follow up with team members where required.
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Negotiating and managing deadlines with management team
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Coordinating all travel, including booking flights/cars/hotels/restaurants and handling visa applications where required
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Meeting organisation, including preparation & distribution of meeting agenda’s, pre meeting research and taking minutes during
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Coordination of visits from external stakeholders, including meeting and greeting, setting up meeting rooms and providing guest hospitality
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General administrative tasks, including processing of expenses, raising purchase orders and management of invoices
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Building strong relationships with internal and external stakeholders
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Working closely with all other PA’s and EA’s to deliver aligned standards
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Understanding club and office protocols and delivering requirements to a high standard
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Providing ad hoc support and coordination for events/match days as required
The Person:
- Extensive experience in an PA/EA position, supporting a senior level stakeholder.
- Proven experience of building strategic working relationships to facilitate the accomplishment of work goals.
- Excellent organisational, time and workload management skills
- High attention to detail
- Flexible and agile approach to working.
- Able to work with the highest levels of professionalism at all times.
- Highly effective communication skills, able to build strong relationships across a broad range of seniorities both internally & externally.
- Trustworthy with integrity, capable of being privy to extremely confidential information without disclosure.
- Extensive experience of working with MS Office 365, PowerPoint, and Excel
Application Information:
If you would like to join the team and be part of our mission, to win the United way, please submit your application by Tuesday 23rd May 2023
Manchester United endeavour to respond to all job applications, however, please consider that we receive a high volume of applications, and this may not always possible.
We recognise the importance of safeguarding children and adults at risk at Manchester United, as part of this commitment this post is required to have a Disclosure and Barring Service check at the appropriate level, as well as full reference history.
Manchester United is an equal-opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunities to applicants and employees without regard to background, ethnicity, race, colour, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status or other legally protected characteristics.
Manchester United Football Club are proud to be a signatory of the Armed Forces Covenant, supporting the armed forces community to transition into careers outside of the armed forces.
Manchester United is committed to working with and providing reasonable adjustments for applicants and employees. If you require any reasonable adjustments to support your application and perform at your best, please do not hesitate to contact us to make a request; we are here to help.