What to expect?

• Receiving and responding to emails both internally and externally promptly
• Diary management – Pro-actively checking and take appropriate actions
• E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
• Drafting fee earners emails to clients, experts etc
• Organising conference with counsel meetings with multiple attendees
• Compiling bundles
• Booking interpreters for medico-legal appointments and other appointments (if a taxi account has not yet been set up by the Case Manager)
• Booking taxis via reception for clients for medico-legal appointments
• Updating experts' trackers, to include diarising in calendar and two weeks beforehand for LOI to be done
• Drafting Forms of Authorities
• Delegate work to the relevant support team e.g Document Production, Practice Administration to ensure that PA time is maximised
• Updating medical records trackers when records received
• Updating rehab records, rehab spreadsheets and dealing with rehab payments
• Dealing with rent payments for clients
• Dealing with damages payments for clients
• Setting up Extranet/Workshare files
• Drafting Claims Forms, Application Notices etc
• Collating documentation re. Bill of Costs and drawing up Notices of Commencements
• Updating schedule of damages
• File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
• Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
• Proactive client liaison including take messages, pass on information and deal with simple queries
• Organising transport, accommodation and related documentation for international travel as required
• Produce itinerary as appropriate
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
• Any additional ad hoc tasks as required

A bit about you

• Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
• Proven document or case management skills (Fieldfisher use Worksite).
• Proven experience of using a legal computerised finance system.