Program Coordinator Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

NHS AfC: Band 5

Main area
Corporate EMAHSN
Grade
NHS AfC: Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
164-5253072
Site
Sir Colin Campbell Building
Town
Nottingham
Salary
£28,407 - £34,581 per annum
Salary period
Yearly
Closing
23/05/2023 23:59

Job overview

East Midlands Academic Health Science Network (EMAHSN) brings together the NHS, universities, public health and social care across the East Midlands to work with industry to transform the identification, adoption and spread of proven innovations and best practice. Funded by NHS England, NHS Improvement and the Office for Life Sciences, EMAHSN is hosted by Nottingham University Hospitals NHS Trust, but operate as a self-contained organisation based at the Jubilee Campus of the University of Nottingham.

We are recruiting a Programme Coordinator to jointly support the Improvement and Innovation portfolios. The role will focus on a range of programmes and projects aligned to these work streams (NHS Improvement and NHS England), ensuring that all corporate and programme management requirements are consistently applied and supported.


Main duties of the job

The Programme Coordinator will support the associated programme activities including setting up and maintaining programme and project documentation, being a key point of contact for internal and external stakeholders, monitoring risks, interpreting and recording financial/reporting data, tracking and reporting on achievement of milestones, diary management and organising a variety meetings and events.

The successful post holder will have a high level of administration and office management experience ideally in the NHS, social care or health related setting. They will be able to demonstrate initiative and problem solving skills, identifying and implementing solutions to challenges. You will enjoy working in a fast paced environment, prioritising your own workload and achieving deadlines.


Working for our organisation

EMAHSN is a hybrid working organisation with staff working a combination of home and office working. There is currently no minimum number of days that staff are required to work from the office however in-person attendance frequency is as required by your line manager and is also required for quarterly meetings.

Detailed job description and main responsibilities

Please familiarise yourself with the Job Description and Person Specification attachments located within the ‘supporting documents’ section of this advert. These documents will provide a comprehensive overview for this exciting role.


Person specification

Training and Qualifications

Essential criteria

  • Evidence of good written English

Experience

Essential criteria

  • Recent significant experience in a senior administration/ business support role or as a PA/EA at Director Level in a large complex organisation
  • Ability to accurately input data into a variety of spreadsheets
  • Ability to use to a high standard Microsoft Office, including Excel, PowerPoint, Word and Outlook
  • Experience of office management and understanding of processes and procedures relating to this
  • Budget management experience

Communication and Relationship Skills

Essential criteria

  • Excellent communication skills, both oral and written, with the skills to communicate with a wide range of different professional groups

Analytical and Judgement Skills

Essential criteria

  • Has a high level of analytical and problem solving skills and can interpret and make judgements on situations which require analysis

Planning and Organisation Skills

Essential criteria

  • Time management skills including the ability to prioritise, plan and manage own and other staff workload
  • Experience in / ability to arrange meetings, time-outs, conferences and training events, liaising with multiple organisations

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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