Job objectives and responsibilities

We are looking for a responsible Project Coordinator to administer and organise a range of projects, from simple activities to more complex scheduling plans, reporting to the Project Manager

As a Project Coordinator your responsibilities would include working closely with our Project Managers to prepare comprehensive action plans to execute the work, including resources, timeframes to support project budgets and efficiencies.

You will perform various coordinating tasks, like scheduling and completing risk management systems, along with other administrative duties, like maintaining project documentation and issuing supplier purchase orders.

To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator's duties are to ensure that all projects support activities are completed on time, within budget and meet high quality standards.

Main duties

• Monitor Project Based Works mailbox and action emails accordingly
• Coordinate project management activities, resources, equipment, and information
• Assign tasks to internal teams and assist with schedule management
• Planning and access of sites, dairy management for engineers
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Requesting quotes from Internal resource and suppliers, uploading to client's tools for approval
• Raise Purchase Orders for suppliers
• Ensure RAMS & CPP uploaded, once approved
• Ensure supplier work to forecast dates with PM / DM
• Review Handover Packs following project completion and upload to Client Tools
• Approve to Pay Purchase Orders Once Final Accounts have been approved by Client
• Ensure Project Tracker is kept up to date with Key Milestones
• Support on Client Triage Call
• The effective planning and utilisation using standard times and scheduling tool to aid the completion of all tasks within the month

Person specification

• Proven experience of working in planning & project coordinator on Telecoms Estate's namely Cornerstone, MBNL, Cellnex, WIG, NR would be a benefit
• Reliable and ability to get on with others, with excellent verbal reasoning skills
• Experience of daily interaction and workload management of field engineers
• Co-ordination and Planning skills – excellent organisational skills and ability to prioritise workload with accuracy.
• Ability to communicate professionally and effectively, both verbally and in writing, within all levels of the business and to external parties.
• Customer Care - Capable of delivering results and meeting customer expectations
• Commercially aware with a clear focus on high quality and control of cost
• Self-motivated, tenacious, and result-oriented with a positive outlook
• Organised
• Calm under pressure

Health and safety responsibilities

• Always follow Group and company policies and procedures
• Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment
• Use all work equipment and personal PPE properly and in accordance with training received
• Report any issues or training needs to your Line manager and /or via your divisional incident reporting system

Note

This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.